SUNDERS TRADING S.A.
Import-Export
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Procedures for the purchase of agrocommodities
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PROCEDURES INTRODUCTION
Interested Buyers should send us by e-mail an complete LOI to get an FCO.
Here we will show the all required data to be included in LOI. Also all matter regarding payments, samples, etc.
Kindly send us the COMPLETE LOI to us , on Buyer's Company Letterhead, signed, sealed and dated by the Authorized Contract Signatory.
Incomplete and incorrect LOI will be rejected.
Please proceed accordingly, so we can close deals fast.
LOI (LETTER OF INTENTION)
PLEASE COPY AND PASTE ONTO BUYER'S LETTERHEAD.
(BUYER MEANS THE ISSUER OF THE L/C, NOT THE BROKER OR AGENT
This is a format draft of an LOI / ICPO that we will accept.
Buyer´s name, Address, Phone Number, Fax Number, E-mail Address should be included.
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DATE OF ISSUE: DD/MM/YY
LETTER OF INTENT
IRREVOCABLE CORPORATE PURCHASE ORDER
We, CORPORATE NAME, of ADDRESS hereby state and represent that it is our intention to purchase, and we hereby confirm that we are ready, willing and able to purchase the following commodity as per the specification and in the quantity and for the price as specified in the terms and conditions as stated below. This representation is made with full corporate authority and responsibility of the above stated buyer.
COMMODITY:
ORIGIN:
SPECIFICATIONS: complete specifications, so we will be able to be sure of what you are looking for.
PACKING: Bags or Bulk, please specify.
QUANTITY: metric tons (+/- 5 or 10%)
SHIPMENTS: Please give shipping schedule.
DISCHARGE RATE: Metric Tons PWWWD
DESTINATION PORT: Exact name and country
CONTRACT LENGTH:
TARGET PRICE: (Please write a reasonable price, based on market conditions, that you would accept and sign contract)
INSPECTION: Quality, Quantity, Weight, & Photo by SGS or Equivalent at seller's cost at port of loading.
PAYMENT INSTRUMENT: Choose among the following. (This is a major factor in arriving at the lowest price)
1 - STANDBY L/C
2 - PRIME BANK GUARANTEE
3 - DLC AT SIGHT OR DEFFERED (ACCORDING EACH CASE).
4 - IS IT A REVOLVING L/C, WHICH IS PAID SHIPMENT BY SHIPMENT, IF YES,
Is RLC Guaranteed By a Prime Bank To Automatically Revolve For Each Shipment For The Total Contract Period?
Is Lc Transferable ? Or Non-Transferable?
Is Lc Paid 100% At Sight?
5° PAYMENT BY TRANSFERENCE OF L/C WHERE THE SUPPLIER WILL BE THE SECOND BENEFIACIARY. FOR THAT BEFORE IS NEEDED COPY OF SWIFT OF L/C ALREADY OPEN IN FAVOUR OF BUYER.
Note:
all L/Cs must be IRREVOCABLES and all L/Cs transferables or not transferables are accepted.
INCOTERM: FOB, C+F or CIF.
PERFORMANCE BOND: Requested?Please note that seller will issue a P.B. to activate Buyer´s Non-Operational L/C. This PB is posted only after L/C is opened, never before)
PLEASE SUBMIT FCO OR CONTRACT(for issuing contract is needed the updated BCL)
We understand that any and all offer’s and/or contracts are subject to successful seller verification of funds availability. We hereby give our permission for the seller to conduct a soft probe of buyer’s account.(THIS TEXT ALWAYS MUST BE IN LOI)
BANKING CO-ORDINATES OF BUYER
L/C ISSUING BANK
Bank Name:
Branch:
Full Address:
Tel:
Fax:
Contact:
Position:
SWIFT code:
Account Name:
Account Number:
CONFIRMING BANK (MUST BE A PRIME WORLD BANK 50)
Name:
Address:
Bank Official:
Tel:
Fax:
At the end of LOI:
Print Name, Corporate Seal, Signature and Position
IMPORTANT NOTE:
ALL ABOVE DATA IS REQUIRED, OTHERWISE THE LOI WILL BE CONSIDERED INCORRECT AND IT WILL BE REJECTED.
PROCEDURES TO FOLLOW
1. Buyer sends signed & sealed LOI on end-buyer's letterhead, including complete and detailed banking information and contact details, no more than 7 days old.
2. If LOI after being checked is ok, Seller issues FCO in 48/72 hs.
3. Buyer signs and seals FCO accepting price and conditions and returns it along with BCL from Top 50 Prime World Banks + draft copy of L/C text for seller's approval. By e.mail.
If the prove at buyer´s account is positive, SELLER issues draft contract.
4. Draft contract is exchanged by e.mail. Upon agreed by both parts, seller will issue the FINAL CONTRACT by e.mail or fax, duly signed and sealed with his full details.
5. Buyer returns FINAL CONTRACT signed and sealed by e.mail or fax.
6. Seller reviews Pre-Advice L/C text and notifies buyer.
7. Within 5 days after the signature of FINAL CONTRACT Buyer opens Non-Operative L/C in seller's favor.
8. Seller posts PB immediately after L/C is opened, activiting buyer's L/C.
9. First shipment commences 40-45 days after opening of buyer's financial instrument. Any additional shipments to take place at regular intervals as per contract schedule.
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SAMPLE POLICY
Samples are not used in global trade for the following reasons:
1. NO SAMPLE WILL EVER BE FROM THE SAME BAG, BATCH, SILO, CONSIGNMENT, ORDER OR SHIPMENT .
2. ANY SAMPLE IS EASILY FABRICATED AND DOES NOT REPRESENT A TRUE SAMPLE OF WHAT WILL BE RECEIVED IN A SHIPMENT.
3. A SAMPLE CAN EASILY BE DAMAGED BY HEAT, MOISTURE, HUMIDITY DURING TRANSPORT, LOSE SOME OF ITS OIL CONTENT, PROTEIN CONTENT, MOISTURE CONTENT & APPEARANCE ETC.
4. NO BUYER SHOULD EVER BASE THEIR DECISION ON A SAMPLE.
5. EACH AND EVERY SHIPMENT IS CHECKED AND INSPECTED AT THE PORT OF LOADING BY S.G.S. THE SPECIFICATIONS OF THE PRODUCT ITSELF ARE COMPARED WITH THE SPECIFICATIONS MENTIONED IN THE CONTRACT AND IF THE SPECIFICATIONS DO NOT MATCH EXACTLY THE SHIPMENT IS NOT PASSED BY S.G.S. & NOT SHIPPED.
6. GLOBAL TRADE IS BASED ON CERTIFICATION BY S.G.S, VERITAS,OR SIMILAR. AND NEVER ON A SAMPLE BASIS.
THANK YOU FOR YOUR BUSINESS.
Ordering Questions
If you have special questions about ordering, please send us a e.mail. Our office hours are Monday through Friday, 8:00am -5:00pm MST.
Regards
SUNDERS TRADING
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30 Day Guarantee
This is a good spot for a guarantee, a customer testimonial, or even your company address or contact information.
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